Privacy Policy

N.E.E.D.S. Inc. is committed to protecting the privacy of individuals and the personal information collected, used or disclosed about these individuals. All information entrusted to the agency is treated with utmost confidentiality and respect for privacy.

This privacy policy discloses the privacy practices for www.needsinc.ca. This privacy policy applies solely to information collected by this web site. It will notify you of the following:

• What personally identifiable information is collected from you through the web site, how it is used and with whom it may be shared;
• What choices are available to you regarding the use of your data;
• The security procedures in place to protect the misuse of your information; and
• How you can correct any inaccuracies in the information.

INFORMATION COLLECTION, USE, AND SHARING

N.E.E.D.S. Inc. collects personal information related directly to and needed for the purposes of registration and admission to programs and services provided to clients. Providing personal information to N.E.E.D.S. Inc. is necessary for registration into our various programs and for accessing services offered by our agency.

We are the sole owners of the information collected on this site. Except for our collection of cookies, which is discussed below, we only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell, share or rent information we collect from you to anyone, except for the purposes that are explained in this privacy policy, or as otherwise required or permitted by law. We may need to disclose personal information when required by law wherein such action is necessary to comply with a current judicial proceeding, a court order or legal process.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request. We may disclose specific and limited personal information to recognized funding organizations for the purposes of administering their programs and reporting on client activity and services accessed. As of April 1, 2014, information is shared with Immigration, Refugees and Citizenship Canada; for more information about why IRCC collects information please read: IRCC Gathering Information Brochure.

With your consent, we may contact you via email in the future to tell you about new services, or changes to this privacy policy. You may opt out of any future contacts from us at any time.

N.E.E.D.S. Inc. employees, practicum students, and volunteers:

• Are required to sign a commitment to confidentiality.
• Are expected to treat these policies as a matter of the highest priority.
• Are required to be proactive in ensuring the security of all materials pertaining to clients.
• All clients, employees, students, volunteers, donors, contractors and board members are expected to comply with this policy.

Will only release information about a client if the client has voluntarily signed a release of confidential information form which specifies:

• What information is to be released.
• Who is to receive the information.
• The period of time the authorization is in effect.

The collection, use and sharing of your personal information is protected by the Personal Information Protection and Electronic Documents Act of Canada (PIPEDA), The Freedom of Information and Protection of Privacy Act (FIPPA).

YOUR ACCESS TO AND CONTROL OVER INFORMATION

You can do the following at any time by contacting us via the email address or phone number given on our website:

• See what data we have about you, if any.
• Change/correct any data we have about you.
• Have us delete any personal database information we have about you.
• Express any concern you have about our use of your data.

SECURITY

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. We also protect your information offline. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

UPDATES

Our Privacy Policy may change from time to time and all updates will be posted on this page. You are responsible for periodically visiting our website and this privacy policy to check for any changes. Continued use of our website after we have updated this page constitutes your acceptance of any changes to this privacy policy.

COOKIES

We use “cookies” on this site. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.

LINKS

This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

DATA RETENTION

Except as otherwise permitted or required by applicable law or regulation, we will only retain your personal information for as long as is necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Under some circumstances we may anonymize your personal information so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you, or your consent.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of the personal information you transmit to our website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the website.

If you feel that we are not abiding by this privacy policy, or have questions, concerns or complaints relating to N.E.E.D.S. Inc.’s Privacy Policy, please contact:

The CEO
C/O N.E.E.D.S. Inc.
251-A Notre Dame Avenue, Winnipeg, MB R3B 1N8
Phone: (204) 940-1260